PRIVACY STATEMENT 25 May 2018
Collection and use of personal data belonging to clients, suppliers and other contractors
Please be aware that we will collect and use the personal data you provide to us as this is necessary for the purposes of concluding and executing any agreement with you. This applies to both our (prospective) clients and to parties from whom we procure goods and/or services.
Being our (potential) client, we use your data in order to be able to send you quotations, determine which specifications or wishes certain goods or services should meet, deliver goods or carry out work for you, send you invoices, and communicate with you regularly and efficiently about certain aspects related to the execution of the Agreement.
Being a (potential) supplier or other Contractor, your personal data is also necessary for the purposes of conclusion and execution of the Agreement. As for procurement, this is necessary to let you know what specifications or wishes certain goods or services should meet based on our needs, and to be able to send you a request for a quotation or place an order with you, pay your invoices and communicate regularly and efficiently with you about other aspects of the Agreement.
You are not obliged to provide us with your personal data. However, if you do not provide us with your personal data or provide us with insufficient data, there is a possibility that we will not be able to perform the aforementioned work.
Transfer to third parties
In connection with the execution of any agreement with you, it is possible that we may have to provide your personal data to parties who supply parts, materials and products to us or execute work on our behalf. We use the services of PostNL for the delivery of our products. PostNL may engage subprocessors for the delivery. Furthermore, we use external server space for the storage of (parts of) our sales and purchasing records, where your personal data form an integral part. Your personal data will be stored on a server to which a provider has access. Because we use a newsletter mailing service, your personal data are ultimately passed on to the provider of this service.
Retention period personal data
We apply a retention period of your data of at least one year depending on whether we have concluded an agreement with you after your request for a quotation from us. Likewise, if we requested a quotation from you, but did not become your client, we will still apply a retention period of at least one year. If you did become our client or we did become your client, we will then retain your personal data for a period of seven years after the end of the financial year in which the agreement was fully executed. The period of seven years corresponds to the period for which we are obliged to keep our records for the Tax and Customs Administration. At the end of this period, we will delete your personal data.
You have the right to ask us to review your own personal data. If there is a reason to do so, you can also ask us to supplement your personal data or to adjust any inaccuracies. In addition, you have the right to ask us to delete your personal data or to restrict the use of your personal data. You can also object to the collection and use of your personal data with us or file a complaint with the Dutch Data Protection Authority. Finally, you can request us to recover your personal data or to transfer that data to another party. In order to exercise your rights, please contact: Kersten Mercuur B.V.- Peppelenbos 17 – 6662 WB Elst -Tel +31(0)481 356 743